{"id":286,"date":"2020-08-15T23:27:21","date_gmt":"2020-08-16T06:27:21","guid":{"rendered":"https:\/\/idwerkz.com\/blog\/?p=286"},"modified":"2020-08-15T23:27:24","modified_gmt":"2020-08-16T06:27:24","slug":"ms-word-to-pdf-via-acrobat-toolbar-for-ms-word","status":"publish","type":"post","link":"https:\/\/idwerkz.com\/blog\/31-days-to-a11y\/ms-word-to-pdf-via-acrobat-toolbar-for-ms-word\/","title":{"rendered":"MS Word to PDF via Acrobat Toolbar for MS Word"},"content":{"rendered":"\n

MS Word is a great authoring program, but sometimes you want the flexibility or security of a PDF document.<\/p>\n\n\n\n

Here\u2019s how you can author in MS Word and ensure that your accessibility formatting isn\u2019t lost when you convert your MS Word document into a PDF document.<\/p>\n\n\n\n

Accessibility Strategies<\/h2>\n\n\n\n

There is no magic accessibility technology that can replace your genius with formatting for accessibility. Be sure you have applied the appropriate access strategies to your digital content within MS Word before you set out to convert your document to PDF.<\/p>\n\n\n\n

Acrobat Toolbar<\/h2>\n\n\n\n

When you buy qualifying versions of Acrobat, you will get an extension for MS Word that adds an Acrobat toolbar to the MS Word menus.<\/p>\n\n\n\n

\"Acrobat
Acrobat toolbar for MS Word.<\/figcaption><\/figure>\n\n\n\n

From the Acrobat toolbar, select the \u201cPreferences\u201d button so we can configure the output settings to preserve the accessibility formatting you\u2019ve applied to your document.<\/p>\n\n\n\n

\"Acrobat
Acrobat toolbar Preferences<\/figcaption><\/figure>\n\n\n\n

Settings<\/h3>\n\n\n\n

The first tab within the Acrobat Preferences is the \u201cSettings\u201d tab.<\/p>\n\n\n\n

\"Acrobat
Check Enable Accessibility and Reflow, as well as Enable advanced tagging.<\/em><\/figcaption><\/figure>\n\n\n\n

From the Settings tab, make sure you have checked the option for advanced tagging and reflow.<\/p>\n\n\n\n

Security<\/h3>\n\n\n\n

The second tab within the Acrobat Preferences is the \u201cSecurity\u201d tab.<\/p>\n\n\n\n

\"Acrobat
Security tab from Acrobat Preferences.<\/figcaption><\/figure>\n\n\n\n

The security tab allows you to lock down the PDF document and allows you to require a password to open the PDF.<\/p>\n\n\n\n

By default, access for assistive technologies like screen readers is turned on. If you enable password protection, be sure to leave the option checked.<\/p>\n\n\n\n

Word<\/h3>\n\n\n\n

The third tab in the Acrobat Preferences is the \u201cWord\u201d tab.<\/p>\n\n\n\n

\"Acrobat
Word tab from Acrobat Preferences.<\/figcaption><\/figure>\n\n\n\n

The Word tab allows you to specify whether or not your comments, footnote, and endnote links will be converted into PDF bookmarks.<\/p>\n\n\n\n

Bookmarks<\/h3>\n\n\n\n

The final tab in the Acrobat Preferences is the \u201cBookmarks\u201d tab.<\/p>\n\n\n\n

\"Acrobat
Check the option in the “Bookmark” column next to a style you want to add as a bookmark in your PDF.<\/figcaption><\/figure>\n\n\n\n

With the Bookmarks tab you can configure which styles are converted to bookmarks in your PDF.<\/p>\n\n\n\n

The Heading styles are automatically selected to be headings. You can add any other style to be converted to a bookmark by checking the option next to the style name under the Bookmark column.<\/p>\n\n\n\n

Create PDF<\/h2>\n\n\n\n

With the Acrobat Preferences set as indicated above, your MS Word document will be converted to a PDF with all of the accessibility formatting in place.<\/p>\n\n\n\n

Simply click the “Create PDF” button from the Acrobat toolbar and your settings will be used to create a PDF from your word document.<\/p>\n\n\n\n

\"Acrobat
Once you set your preferences, simply click “Create PDF” to convert your accessible Word Document to an accessible PDF.<\/figcaption><\/figure>\n\n\n\n

You should always test the PDF with the Acrobat Accessibility Checker to make sure there were no glitches in the conversion from MS Word to PDF.<\/p>\n\n\n\n

Now you can create accessible content in MS Word and confidently distribute it to your students as an accessible Word document or as an accessible PDF document.<\/p>\n\n\n\n

Thanks for reading!<\/p>\n","protected":false},"excerpt":{"rendered":"

MS Word is a great authoring program, but sometimes you want the flexibility or security of a PDF document. Here\u2019s how you can author in MS Word and ensure that your accessibility formatting isn\u2019t lost when you convert your MS Word document into a PDF document. Accessibility Strategies There is no magic accessibility technology that … <\/p>\n

Continue reading “MS Word to PDF via Acrobat Toolbar for MS Word”<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22,40],"tags":[9,46,37,41],"class_list":["post-286","post","type-post","status-publish","format-standard","hentry","category-31-days-to-a11y","category-how-to","tag-a11y","tag-acrobat-toolbar","tag-ms-word","tag-pdf"],"_links":{"self":[{"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/posts\/286","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/comments?post=286"}],"version-history":[{"count":1,"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/posts\/286\/revisions"}],"predecessor-version":[{"id":295,"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/posts\/286\/revisions\/295"}],"wp:attachment":[{"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/media?parent=286"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/categories?post=286"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/idwerkz.com\/blog\/wp-json\/wp\/v2\/tags?post=286"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}